MAKING TAX DIGITAL
The accountant as influencer and multiplier
One of the most commercially powerful aspects of the MTD opportunity is the role of the accountant. Accounting practices do not want clients arriving at year end with boxes of crumpled receipts. It is inefficient, error-prone and incompatible with digital compliance requirements. Resellers who equip accounting firms with high-speed desktop capture solutions are solving a pain point not just for one organisation, but for its entire client base. Solve the problem once for the accountant and you potentially unlock access to dozens, even hundreds, of SMBs. This is where a true land and expand strategy emerges. A single desktop capture deployment can become the entry point for wider workflow automation, software integration and managed service contracts. Point-of-origin capture: removing the bottleneck Rather than centralising paper at the bookkeeper’s office, intelligent edge devices can be deployed directly at the client’s premises. A secure desktop scanner configured to operate without a PC can scan directly to a predefined network folder within the accountant’s workflow. This transforms the dynamic. The client scans documents at the point of origin. Data enters the accounting workflow immediately, maintaining a clean chain of custody and eliminating the scanning bottleneck. Operationally, this delivers clear advantages: 💥 No PC required at the client site, just network connectivity 💥 Locked-down configuration to prevent user tampering 💥 One-touch simplicity 💥 Automated naming conventions for consistent filing 💥 Zero physical paper handling by the bookkeeper
💥 Documents automatically renamed to a predefined naming convention (for example, client_taxyear), ensuring consistent, structured filing from the moment of capture. Instead of a year-end backlog, firms receive a steady, structured digital stream of documents ready for processing. The result is simple; bookkeepers and accountants can focus on higher-value advisory services rather than document preparation. And the gains are not theoretical. Even a task as small as renaming files adds up If manually renaming a single scanned document takes just 30 seconds, across 1,000 receipts that equates to more than eight working hours recovered. By automatically applying a predefined naming convention at the point of capture, firms eliminate that hidden administrative drain entirely – converting incremental time savings into measurable operational gain. Hardware as a service: turning compliance into recurring revenue Decentralised capture does not just improve workflow. It creates a new
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In an environment where traditional hardware margins are under pressure and print volumes fluctuate, capture-led solutions offer a route to higher- value, service- aligned revenue.
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