EPSON/DOCUSOFT
CONTINUED
able to charge for the scan process. So we developed a solution on top of our document management solution that allows us to provide resellers with a way of collating the information about scans on Epson scanners that are taking place on customers’ sites. “We collect that information and store it on a database that they have access to. This allows us to provide their clients with an extension to the scanning process. Currently, scan is all about converting a bit of paper into an electronic file, and storing it on a bit of hardware. We facilitate that process, but then we provide a document management solution in the background, where they can use features built into the system to extract data from those scans, to provide workflows and secure storage. We take a piece of paper, digitise it, and then store it and hold it for its life cycle.” Kevan says that it isn’t just about digitising paper documents, it is about protecting all of a business’ digital information in a central repository. “That’s where solutions like ours are coming in as they can extract data files from different areas of a business and put them into a central location where they’re immediately accessible. People know where to go to find this information. For decades now, we've been searching across file systems, file servers, email servers for information, and it becomes quite daunting. If you’ve got one place where you can go to find this information, it gives you comfort in knowing that that is
where you’re going to find it. “For instance, if I want to review my inbox, I can select multiple emails and get them stored in the system and assign them to the various client areas I’m working on. Once they’re in there, I know they’re in there for good. I don’t have to worry about them nor their attachments. It's really important to have this central repository where you can store and find this information and disseminate the information. A lot of this information can become the asset. Within the insolvency sector, they have multiple documents that might be stored forever, and they are updated digitally within the system and are immediately accessible to other people. So this central storage solution is structured and easy to use, and it’s becoming more important for many industries.” Reseller focus Kevan adds that Docusoft is focused on resellers. “Everything is stored in the cloud. Clients have their own filing structures that they can create. We build for these clients so they have a meaningful file structure that is familiar to them. On those filing structures, we take and mirror those in our document management solution so people are familiar with where they will be finding documents. “Within Epson scanners, we can embed a button and process that allows someone to scan a piece of paper, and then store that in our solution. Every time that someone’s using our software, we’re able to count the number of scans and provide that to the reseller as additional information about how that scanner has been used. “Resellers can then use our overall solution to sell based on the number of files that are scanned into the system.” End-to-end solution Meanwhile Epson make a piece of software called Document Capture Pro. “But that is a document capturing
Kevan Hamman manager, business development
docusoft.net
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Everything is stored in the cloud. Clients have their own
filing structure structures that they can create.
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