SUSTAINABILITY – WORKFLOW AUTOMATION
Flow riders With sustainability continuing to ascend the corporate agenda, businesses are looking for environmental savings wherever they can, and workflow automation can help with this.
Sustainability is no longer seen by business as a ‘nice to have’ – often it is an imperative and can be the difference between winning new business or not. With this in mind, managers are looking at all aspects of how a business works to find environmental savings – and workflow automation is an increasingly popular option. Paul Day, managing director of Filestream, says that businesses benefit in several ways from using automated workflow solutions. “Businesses use fewer resources, which give cost and energy savings towards their sustainability goals and this can be measured by looking at what they do now and then measuring what they do or don’t do as a result of implementing smarter solutions. This can mean something as simple as requiring less physical space for document storage,” he says. “This will undoubtedly create cost and time efficiencies for staff who may have spent time accessing documents and finding them easily.
“Even if you have online ‘filing cabinets’ having a smarter system will speed up the process, giving staff time to take on more productive tasks.” Electronic document workflows also reduce the amount of hard copy output, Paul adds. “Customers will use less paper and produce less waste,” he says. “Using scan-to-email technology to distribute documents electronically and store scanned documents in an electronic repository has multiple benefits. “It’s important to ensure your scanners are up to date and therefore more efficient and it’s also good to know how green the servers are on which your technology operates. This is often known as understanding the whole life cycle of your processes within the business.” Automating postal workflows Allied to this, streamlining and automating print and postage workflows can make a difference to a company’s sustainability goals, says Ian Forster, FDM Document Solutions’ sales and marketing director.
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It’s important to ensure your scanners are up to date and therefore more efficient and it’s also good to know how green the servers are on which your technology operates.
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Paul Day managing director
filestreamsystems.co.uk
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