MFP SECURITY
devices in isolation, as documents, whether electronic or printed, also pose threats to the business. Implementing basic print management or output management systems that work in the cloud from industry leaders such as PaperCut, MyQ and YSoft ensures the machines are locked down and minimises cross-contamination of documents, with the highest security levels through their public cloud solutions.” Ian Fox, UK channel solutions and services specialist at Xerox, says that initially, best-practice security strategies should be applied to minimise the attack surface. “This includes regularly updating and patching solution software and device firmware, enforcing strong password policies with scheduled changes, disabling unused ports, and establishing robust auditing and remediation procedures to address potential vulnerabilities,” he says. He adds that Xerox’s Cloud Fleet Management offers a robust and streamlined approach, ensuring devices remain updated and aligned with organisational security policies. “It enables centralised patching, password enforcement and configuration management,” he says. “Security audits can be scheduled and reviewed through a single dashboard, simplifying the identification and remediation of non- compliant devices. Additionally, Xerox partners can integrate this solution into their managed service offerings, unlocking new opportunities for recurring revenue and removing the burden of these tasks from their customers’ overstretched IT departments.” Rick notes that Epson Print Admin provides secure print release and user authentication. “This means sensitive documents only print when the authorised user is at the device,” he says. “Without secure print release, confidential files can end up abandoned on output trays; a small oversight with big potential consequences.
“Epson devices also integrate seamlessly with third-party platforms such as OptimiDoc and PaperCut Hive, giving customers flexibility to scale security and solution features to their specific needs. “Combine these solutions with regular firmware updates and device-level access controls, and SMBs can put a solid, layered defence in place, one that makes everyday printing secure and stress-free.” Tony Ko, vice president, Hardware and Business Solutions at Katun, says that SMBs should prioritise MFPs with robust, built-in security features. “Katun’s Arivia MFPs offer comprehensive protection with TPM 2.0 chips, secure boost capabilities and SSD encryption,” he says. “They support advanced user authentication, access controls, secure print release, WPA3 wireless security and Radio Equipment Directive certification. The Arivia platform supports OAuth 2.0 for scan to email security and Microsoft’s Universal Print for encrypted cloud print. These devices also integrate with Katun’s KDFM eXplorer platform, which is ISO 27001 and SOC 2 certified, for secure remote management, two-factor authentication, and GDPR-compliant data handling, making them a reliable choice for secure, scalable print environments.” Trevor says the security of the MFP needs to protect against the uploading of malware, access to the network itself and the retrieval of documents from the devices own HDD. “This security needs to be automatic, common and all-encompassing,” he notes. “Kyocera’s new TASKalfa MZ 7001 series have security at the core of their design. As such these devices come as standard with a data encryption and overwrite feature ensuring any files on the HDD are securely held. Other standard features include Simple Certificate Enrolment Protocol, on-line Certificate Status Protocol, firmware validation, Trusted Platform Module, Security Information and Event Management support and TLS 1.3
Contributors
Trevor Maloney
kyoceradocument solutions.co.uk
Rick Dove
epson.co.uk
Gary Organ
www.fujifilm.com/uk/eu
CONTINUED
printinthechannel.co.uk
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